Executive Assistant | Skilled in Administrative Support, Project Coordination | Driving Operational Efficiency & Strategic Scheduling
Hire Me Download CVI’m Jackline Mutuku, I am a seasoned Executive Assistant with a proven track record in supporting executive teams through efficient management of complex schedules, communication channels, and project coordination.
Proficient in tools such as Trello, Asana, Monday.com, Microsoft Office Suite, Teams, Google Workspace, Slack, Canva, Zoom, and Calendly, I leverage these platforms to optimize workflow and ensure seamless communication across departments.
My experience includes organizing executive calendars, coordinating travel and meetings, and preparing detailed reports and presentations, all while handling confidential information with the utmost discretion. With a keen eye for detail and a proactive approach, I am committed to enhancing productivity and fostering a collaborative, organized environment.
2024 - Present
I streamlined administrative tasks, leading to a 15% reduction in operational costs through enhanced scheduling, efficient communication, and organized meeting management.
My role involved proactive handling of the CEO's schedule, travel arrangements, and sensitive communications, helping to establish a well-coordinated environment that supported executive decision-making and team productivity.
June 2020 - September 2020
During my tenure, I implemented a new filing system and organized a customer database that increased efficiency by 80%, significantly improving document retrieval and customer service response times.
My support in managing the office calendar and coordinating project timelines allowed the team to meet deadlines consistently and handle tasks more effectively.
August 2020 - May 2022
In the procurement role, I optimized the supplier database and conducted thorough price surveys, ensuring that the organization maintained competitive and fair pricing.
My efforts in monitoring goods received and managing vendor relationships contributed to seamless operations and helped maintain compliance with procurement standards.
January 2015 – January 2017
Diploma in Purchasing and Supplies Management
At the Kenya Institute of Management, I acquired foundational knowledge in purchasing and supplies management, which has been instrumental in developing my skills in procurement processes and vendor management.
This educational background has equipped me with the ability to analyze supply chain dynamics and implement effective procurement strategies.
August 2024 - October 2024
Certificate in Virtual Assistance
My recent completion of the Virtual Assistance program at ALX Africa enhanced my proficiency in digital tools and remote collaboration techniques, preparing me to excel in fast-paced administrative environments and adapt to emerging trends in executive support.
Address
Nairobi, Kenya
Phone
+254724032568
jackiemutuku21@gmail.com